Chaperone Policies: A Risk Management Reminder
Medical practices should maintain clear policies regarding the use of chaperones during physical examinations—and ensure those policies are consistently followed and documented. Under the Georgia Composite Medical Board’s chaperone rule, a chaperone must be present during an examination of a patient’s breast or genitalia unless the patient, parent or guardian specifically requests otherwise. If a […]
Stay Organized with the 2026 Operations and Financial Management Calendar
Managing a pediatric practice requires careful planning throughout the year. The new SophistiPrax 2026 Operations and Financial Management Calendar provides practice leaders with a month-by-month checklist of important financial, operational, compliance and staffing activities. The calendar helps practices anticipate recurring responsibilities and seasonal needs, including: Updating billing codes, fee schedules and financial controls Reviewing licenses, […]
Prepare Your Practice for Flu Season with an Operational Readiness Checklist
A successful flu vaccination season requires more than securing an adequate vaccine supply. Practices must also prepare their staff, scheduling systems, storage procedures, billing workflows, patient communications, and emergency plans. The SophistiPrax Influenza Vaccine Season Operational Readiness Checklist provides a step-by-step framework to help your practice coordinate these activities before vaccinations begin. Eight Areas of […]
Before Flu Vaccine Arrives: Questions to Help Your Practice Prepare
Flu vaccine season can bring increased patient demand, tighter schedules, and additional administrative responsibilities. Taking time to prepare before vaccine shipments arrive can help your practice avoid last-minute challenges and provide a smoother experience for patients, families, and staff. SophistiPrax’s fillable Before Flu Vaccine Arrives checklist guides practices through important readiness questions: Do we have […]
Human Resources Compliance Annual Calendar
Stay Ahead of HR Compliance Throughout the Year Managing the human resources responsibilities of a pediatric practice requires ongoing attention to compliance, employee engagement, onboarding, training, payroll requirements, and changing employment regulations. The SophistiPrax Human Resources Compliance Annual Calendar provides a month-by-month roadmap to help practices stay organized and proactively manage key HR obligations throughout […]
Social Media Consent Forms: A Best Practice for Pediatric Practices
Social media has become an important way for pediatric practices to celebrate milestones, educate families, highlight community involvement, and showcase their teams. Whether sharing photos from a vaccine clinic, a holiday event, or a patient success story, practices should obtain clear, written authorization before using any patient images or recordings. A standardized social media consent […]
Medical Records Retention Guide
Proper records retention is an essential part of practice risk management and regulatory compliance. This quick-reference guide summarizes recommended retention periods for both medical and administrative records, including pediatric medical records, immunization records, employee files, financial documents, contracts, and more. Use this resource as a convenient reference when developing or reviewing your practice’s document retention […]
Medical Records Requests: A Quick Reference Guide
Responding to medical records requests can be challenging, particularly when different rules apply depending on who is requesting the records. This step-by-step guide summarizes allowable fees, required authorizations, response deadlines, and special considerations for patient requests, attorney requests, subpoenas, and litigation-related document production. Keep this guide readily available to help staff process records requests consistently […]
AI Scribes: Sample Patient Consent Form
As artificial intelligence becomes more common in clinical documentation, practices should ensure patients understand how AI scribe technology is used during their visit. A clear consent process helps explain that the AI tool creates a draft clinical note, while the provider reviews and finalizes the documentation before it becomes part of the medical record. This […]
Website Accessibility Under Section 504
Is Your Practice Website Ready? Website accessibility is becoming an important compliance requirement for healthcare organizations that receive federal financial assistance. Updated Section 504 regulations require many physician practices to ensure their websites and mobile applications meet WCAG 2.1 Level A and AA accessibility standards. Practices with 15 or more employees must comply by May […]